Planned maintenance contracts in the Scottish Borders
Clear prices and written reports for air conditioning maintenance contracts in the Scottish Borders.
- Visit price agreed before we book
- Written report after every visit
- F-gas records updated where required
How much does an air conditioning maintenance contract cost in the Scottish Borders?
Typical prices in the Scottish Borders run from £185 to £475 per indoor unit, per year before VAT; a typical job (office or shop with 4–8 indoor units, two visits a year) is usually £1,195–£3,295 plus VAT. Nothing beyond the agreed visit goes ahead without your say-so.
An air conditioning maintenance contract (planned preventive maintenance, or PPM) is an agreement for scheduled service visits at set intervals, usually with the F-gas leak checks and record keeping your systems need.
Where we work around the Scottish Borders
We cover all of the Scottish Borders, including Hawick, Galashiels, Peebles and Kelso. Wherever your premises are, the survey, quote and installation follow the same steps.
Postcode districts we cover include EH26, EH44, ML12, TD3, TD6, TD9, TD12 and TD15. If a system in the Scottish Borders is old and keeps failing, we will tell you honestly whether repair or replacement makes more sense.
What the job covers
- Scheduled service visits (quarterly, six-monthly or annual)
- F-gas leak checks at the legal frequency, with records
- Written reports for every visit
- Priority booking for breakdown visits
- Annual summary and replacement planning
Maintenance contracts prices in the Scottish Borders
These guide prices are adjusted for Scotland, where labour and access costs run about 4% below the UK guide.
| Item | Guide price (ex VAT) | Inc VAT | Basis |
|---|---|---|---|
| Annual contract, one visit per year | £140–£285 | £168–£342 | per unit per year |
| Six-monthly contract, two visits per year | £185–£475 | £222–£570 | per unit per year |
| Quarterly contract (kitchens, gyms, server rooms) | £285–£665 | £342–£798 | per unit per year |
| Initial asset survey and register | Up to £380 | Up to £456 | per site |
Ex VAT. Final contract price depends on unit numbers, access and site count.
How a visit in the Scottish Borders works
Asset survey
We list every unit and its refrigerant data, and agree the right frequency for each.
Agree the schedule
Visits are booked around your opening hours and sites.
Maintain and record
Each visit is reported, with leak-check records kept for at least five years.
Review
Once a year we review condition, running problems and any replacement planning.
Before you book in the Scottish Borders
Multiple sites
One schedule and one reporting format across all your sites.
Leased premises
If your the Scottish Borders premises are leased, the landlord's written consent is usually needed for external units, wall penetrations and roof access. We provide drawings and data sheets for the request.
Legal leak checks
Systems at or above 5 tonnes CO2e need checks at least every 12 months; 50 tonnes and above, every 6 months (longer intervals apply where automatic leak detection is fitted).
Conservation areas
Historic streets and listed buildings in and around the Scottish Borders are more likely to need planning permission for outdoor units on visible elevations. We check with the local planning authority before work is booked.
Types of premises we cover in the Scottish Borders
- Gyms and leisure: high-capacity cooling and fresh air for gym floors, studios and changing rooms.
- Offices: zoned cooling and heating for open-plan floors, meeting rooms and comms rooms.
- Hotels and hospitality: quiet bedroom units, public-area cooling and heat recovery for hotels.
- Healthcare and dental: clean, quiet cooling for surgeries, clinics, dental practices and care settings.
In Scotland, systems holding 5 tonnes CO2 equivalent of refrigerant or more fall under GB F-gas rules, with regular leak checks and records; systems with an effective output of 12 kW or more also need a periodic energy inspection.
Common questions from businesses in the Scottish Borders
How much does an air conditioning maintenance contract cost in the Scottish Borders?
In the Scottish Borders, expect about £185–£475 per indoor unit, per year, plus VAT. A typical job (office or shop with 4–8 indoor units, two visits a year) is £1,195–£3,295 plus VAT. Any parts or repairs are priced before we go ahead.
Do you also cover the Lothians, Edinburgh and Fife?
Yes. Alongside the Scottish Borders, we also cover the Lothians, Edinburgh and Fife. Each has its own page with local guide prices.
What records do we need to keep?
For equipment at or above 5 tonnes CO2e: the refrigerant type and quantity, quantities added or recovered, leak-check dates and results, and who did the work — kept for at least five years.
Do you cover multiple sites?
Yes, across the UK. We schedule visits by region and report in one format.
Need air conditioning maintenance contracts in the Scottish Borders?
The visit price is agreed before we book. We reply with a guide price or available dates.