Planned maintenance contracts in Tyne and Wear
Air conditioning maintenance contracts in Tyne and Wear, booked around your opening hours and priced up front.
- Visit price agreed before we book
- Written report after every visit
- F-gas records updated where required
How much does an air conditioning maintenance contract cost in Tyne and Wear?
Guide price in Tyne and Wear: £185–£465 per indoor unit, per year ex VAT, with a typical job (office or shop with 4–8 indoor units, two visits a year) at £1,195–£3,250 plus VAT. Nothing beyond the agreed visit goes ahead without your say-so.
An air conditioning maintenance contract (planned preventive maintenance, or PPM) is an agreement for scheduled service visits at set intervals, usually with the F-gas leak checks and record keeping your systems need.
Where we work around Tyne and Wear
We cover all of Tyne and Wear, including Newcastle upon Tyne, Sunderland, South Shields, Gateshead and Washington. Wherever your premises are, the survey, quote and installation follow the same steps.
Postcode districts we cover include DH3, NE4, NE11, NE25, NE32, NE39, NE98 and SR9. Businesses across Tyne and Wear can combine servicing with any F-gas leak checks their systems need, which saves a separate attendance.
What the job covers
- Asset survey and register (type, refrigerant, charge, CO2e)
- Scheduled service visits (quarterly, six-monthly or annual)
- F-gas leak checks at the legal frequency, with records
- Priority booking for breakdown visits
- Annual summary and replacement planning
Local guide prices for Tyne and Wear
Prices below include our regional adjustment for the North East (6% below the UK guide).
| Item | Guide price (ex VAT) | Inc VAT | Basis |
|---|---|---|---|
| Annual contract, one visit per year | £135–£275 | £162–£330 | per unit per year |
| Six-monthly contract, two visits per year | £185–£465 | £222–£558 | per unit per year |
| Quarterly contract (kitchens, gyms, server rooms) | £275–£655 | £330–£786 | per unit per year |
| Initial asset survey and register | Up to £370 | Up to £444 | per site |
Ex VAT. Final contract price depends on unit numbers, access and site count.
How a visit in Tyne and Wear works
Asset survey
We list every unit and its refrigerant data, and agree the right frequency for each.
Agree the schedule
Visits are booked around your opening hours and sites.
Maintain and record
Each visit is reported, with leak-check records kept for at least five years.
Review
Once a year we review condition, running problems and any replacement planning.
Things to check in Tyne and Wear
Legal leak checks
Systems at or above 5 tonnes CO2e need checks at least every 12 months; 50 tonnes and above, every 6 months (longer intervals apply where automatic leak detection is fitted).
Conservation areas
Historic streets and listed buildings in and around Tyne and Wear are more likely to need planning permission for outdoor units on visible elevations. We check with the local planning authority before work is booked.
Record keeping
Operators must keep F-gas records for equipment above the threshold. A contract keeps these complete.
Neighbours and noise
Outdoor units near flats — common above shops — need careful siting so noise at neighbours' windows stays low. We choose positions and quieter units with that in mind.
Premises we work in around Tyne and Wear
- Gyms and leisure: high-capacity cooling and fresh air for gym floors, studios and changing rooms.
- Offices: zoned cooling and heating for open-plan floors, meeting rooms and comms rooms.
- Schools and education: classroom cooling, ventilation and IT room cooling, installed in the holidays.
- Healthcare and dental: clean, quiet cooling for surgeries, clinics, dental practices and care settings.
Compliance in England: refrigerant work falls under GB F-gas rules, and buildings with more than 12 kW of air conditioning in total need a periodic energy inspection (often called TM44).
Questions about maintenance contracts in Tyne and Wear
How much does an air conditioning maintenance contract cost in Tyne and Wear?
In Tyne and Wear, expect about £185–£465 per indoor unit, per year, plus VAT. A typical job (office or shop with 4–8 indoor units, two visits a year) is £1,195–£3,250 plus VAT. Any parts or repairs are priced before we go ahead.
Do you also cover Northumberland, County Durham and North Yorkshire?
Yes. Alongside Tyne and Wear, we also cover Northumberland, County Durham and North Yorkshire. Each has its own page with local guide prices.
What is included in a maintenance contract?
Scheduled service visits, F-gas leak checks where required, written reports, an asset register and priority booking for breakdowns. Parts and repairs are quoted separately.
What records do we need to keep?
For equipment at or above 5 tonnes CO2e: the refrigerant type and quantity, quantities added or recovered, leak-check dates and results, and who did the work — kept for at least five years.
Need air conditioning maintenance contracts in Tyne and Wear?
The visit price is agreed before we book. We reply with a guide price or available dates.