Planned maintenance contracts in Swindon
Clear prices and written reports for air conditioning maintenance contracts in Swindon.
- Visit price agreed before we book
- Written report after every visit
- F-gas records updated where required
How much does an air conditioning maintenance contract cost in Swindon?
Guide price in Swindon: £205–£515 per indoor unit, per year ex VAT, with a typical job (office or shop with 4–8 indoor units, two visits a year) at £1,295–£3,595 plus VAT. Nothing beyond the agreed visit goes ahead without your say-so.
An air conditioning maintenance contract (planned preventive maintenance, or PPM) is an agreement for scheduled service visits at set intervals, usually with the F-gas leak checks and record keeping your systems need.
Covering Swindon and nearby
In Swindon, commercial premises range from city-centre office blocks and shopping streets to restaurants, hotels and industrial estates.
We work across Swindon's postcode districts, including DY3, GL51, SN1, SN25, SN26 and SN38. We also work in nearby Cirencester, Chippenham and Melksham. Businesses across Wiltshire can combine servicing with any F-gas leak checks their systems need, which saves a separate attendance.
What we do
- Asset survey and register (type, refrigerant, charge, CO2e)
- Scheduled service visits (quarterly, six-monthly or annual)
- F-gas leak checks at the legal frequency, with records
- Written reports for every visit
- Annual summary and replacement planning
Maintenance contracts prices in Swindon
These guide prices are adjusted for the South West, where labour and access costs run about 4% above the UK guide.
| Item | Guide price (ex VAT) | Inc VAT | Basis |
|---|---|---|---|
| Annual contract, one visit per year | £145–£305 | £174–£366 | per unit per year |
| Six-monthly contract, two visits per year | £205–£515 | £246–£618 | per unit per year |
| Quarterly contract (kitchens, gyms, server rooms) | £305–£725 | £366–£870 | per unit per year |
| Initial asset survey and register | Up to £410 | Up to £492 | per site |
Ex VAT. Final contract price depends on unit numbers, access and site count.
How a visit in Swindon works
Asset survey
We list every unit and its refrigerant data, and agree the right frequency for each.
Agree the schedule
Visits are booked around your opening hours and sites.
Maintain and record
Each visit is reported, with leak-check records kept for at least five years.
Review
Once a year we review condition, running problems and any replacement planning.
What to think about in Swindon
Budgeting
A fixed annual cost and early warning of units nearing end of life.
Neighbours and noise
Outdoor units near flats — common above shops — need careful siting so noise at neighbours' windows stays low. We choose positions and quieter units with that in mind.
Record keeping
Operators must keep F-gas records for equipment above the threshold. A contract keeps these complete.
Access and parking
Town-centre jobs in Swindon often come down to access — loading restrictions, parking for the van and getting equipment onto a roof. We check this at survey and plan deliveries around it.
Types of premises we cover in Swindon
- Hotels and hospitality: quiet bedroom units, public-area cooling and heat recovery for hotels.
- Gyms and leisure: high-capacity cooling and fresh air for gym floors, studios and changing rooms.
- Schools and education: classroom cooling, ventilation and IT room cooling, installed in the holidays.
- Offices: zoned cooling and heating for open-plan floors, meeting rooms and comms rooms.
Compliance in England: refrigerant work falls under GB F-gas rules, and buildings with more than 12 kW of air conditioning in total need a periodic energy inspection (often called TM44).
Your questions answered
How much does an air conditioning maintenance contract cost in Swindon?
In Swindon, expect about £205–£515 per indoor unit, per year, plus VAT. A typical job (office or shop with 4–8 indoor units, two visits a year) is £1,295–£3,595 plus VAT. Any parts or repairs are priced before we go ahead.
Do you also cover Cirencester, Chippenham and Melksham?
Yes. Alongside Swindon, we also cover Cirencester, Chippenham and Melksham. Each has its own page with local guide prices.
Which postcodes do you cover in Swindon?
All of them, including DY3, GL51, SN1 and SN25. Give us your postcode when you enquire and we will confirm the visit details.
What is included in a maintenance contract?
Scheduled service visits, F-gas leak checks where required, written reports, an asset register and priority booking for breakdowns. Parts and repairs are quoted separately.
Can you take over from our current contractor?
Yes. We start with an asset survey and pick up the existing F-gas records.
Get a guide price for Swindon
The visit price is agreed before we book. We reply with a guide price or available dates.